CALL FOR PAPERS – OFFICIAL TERMS

CFP (Call for Papers) open on February 25, 2013
CFP for Black Hat USA 2013 closes April 15, 2013
Acceptance or Denial notifications will be issued no later than June 17, 2013.
Terms are subject to change

GENERAL NOTES

1. The original author(s) of presentations must submit for the Call for Papers. Third parties such as PR firms or Speaker Representatives may not submit materials on behalf of a potential speaker.
2. Full conference passes are given only to those who actively participate as speakers on accepted presentations. Additional speakers must be listed as a part of the submitted Call for Papers applications prior to the close of the CFP.
1. These passes are non-transferable.
2. Co-workers, PR persons, press, etc. must register and pay the appropriate fees.
3. The Black Hat Review Board will have access to review submitted application and materials.
1. Reviews, Acceptances and/or Declines are conducted on a rolling basis.
2. All correspondence and queries should be sent to cfp|at|blackhat.com
3. Prospective speakers should not directly reach out to any Black Hat Review Board members regarding the status of submissions or feedback.
4. By submitting via the Black Hat Call for Papers system that potential Speakers read, understand and agree to the terms as detailed in this section and subsequent sections of this document.
5. Black Hat will provide 1 LCD projector, 1 screen, wired LAN and wired microphone for the onsite presentation.
1. Speakers are responsible for providing all other necessary equipment, including laptops and machines for their presentation.
2. Speakers will bring any and all required video adapters to connect their laptop to a standard VGA monitor cable.
6. If the presentation is deemed to be a work of plagiarism or a blatant vendor pitch, Black Hat may revoke the Speaker’s honorarium and the Speaker will not be considered for future speaking opportunities.
7. Part of speaking at Black Hat requires understanding that our speakers represent the brand and the community we love. We must work together to provide value to the attendees, the other speakers, and the corporate sponsors, as well as volunteers and staff at the show. Please act accordingly.
8. Black Hat reserves the right to change scheduled speaking times* as required. While every effort will be made to honor assigned times, Speakers may be called upon present at any time during the show.
9. Black Hat reserves the right to rescind an accepted submission without reason.

* We request that Speakers make every effort to be available throughout the conference (with the understanding that Speakers have other commitments and interests) to interact with attendees as well as be available in case there is a schedule change.

EXPECTATIONS OF USE FOR ACCEPTED SUBMISSIONS

1. Black Hat requires that submitted work has not been previously published elsewhere, or if it has, that speakers have obtained permission for its publication by Black Hat and will promptly supply wording for crediting the original publication and copyright owner.
2. If selected for presentation, Speakers understand that Black Hat will duplicate, record and redistribute the presentation, conference proceedings, conference CD, video, audio, etc.
3. These requirements will be further detailed in the Speaker Agreement that you will be required to sign if you are selected.

DEADLINES TABLE

**The content embargo date exists for several reasons. One reason is the level of marketing investment that Black Hat makes in our researchers and their presentations. Black Hat provides a unique forum and audience for 'never seen before' content. Connecting compelling presentations with audiences who value them depends greatly upon the uniqueness and exclusivity of the content. Another key component is managing repeated content at other events in proximity to the show. As conference organizers, we strive to manage content exposure, maintaining the level of quality and exclusivity our audience demands. Please email cfp |at| blackhat.com to request approval to present this content at another event.

AGREEMENT TO TERMS OF SPEAKING REMUNERATION

Air Travel

1. Only coach class fares are eligible for reimbursement.
2. There is a cap of $1000 USD on round trip itineraries for events held within the US; and $1,500 USD for events held outside of the US.
3. There is a cap of $500 USD on one-way itineraries.
4. Itinerary must be round trip with arrival to the venue city for the event.
5. Itinerary must be booked no later than 2 weeks from the date on the Letter of Acceptance.
6. A valid receipt in the form of a travel agency issued air itinerary and/or ticket receipt with the airfare and itinerary with date of purchase printed on it is required.
7. The purchaser of the airfare ticket must be the same as the person to be reimbursed.
8. Black Hat uses American Express Corporate Travel services for booking airfare. If choosing to have Black Hat book air travel, that they will make a best effort to book a preferred itinerary however the itinerary may not be available via the Black Hat corporate travel department. Speakers may choose to either book the fare (based on the guidelines regarding booking their own air travel) or will agree to an alternate itinerary as provided by Black Hat.
9. Speaker will reimburse Black Hat for non-refundable airfare should they be unable to attend for any reason.

Land Travel

1. Speakers choosing to travel by automobile to the conference will receive $0.565 per mile, round-trip, as reimbursement in accordance with UBM and IRS regulations.
2. Speakers traveling by rail or bus will be reimbursed for the cost of the ticket price and will provide a receipt.
1. There is a cap of $1000 USD on round trip land based travel.
2. >There is a cap of $500 USD on one-way land based itineraries
3. Reimbursed will be for one form of travel to the conference; be it rail, bus or air travel.

Hotels and Misc

1. Luggage fees, transportation to and from the travel terminal(s) to the hotel/conference venue or travel from home/office to the travel terminal(s), or any additional expenses incurred will not be reimbursed.
2. Parking, taxi or shuttle service(s) surrounding the event will not be reimbursed.
3. Black Hat will pay for a single hotel room for three nights at the official venue hotel, limited to one day before and one day after the event.
4. Speakers booking their own travel will provide Black Hat with the dates of arrival and departure no later than 2 weeks after receiving the acceptance letter.
5. Speakers failing to provide that information within that timeframe will make their own lodging and will not seek reimbursement from Black Hat.
6. Speakers will be required to provide the hotel with a valid credit card on check in to secure the room and any and all additional costs incurred by the Speaker will not be reimbursed by Black Hat.
7. Black Hat will not reimburse or provide a per diem for meals.

Payment Terms

1. Speakers will submit items by deadlines specified in the deadlines table, failure to do so may result in forfeiting all or part of the honorarium at Black Hat’s sole discretion.
2. Speakers understand that tax form 1099 will be issued from UBM, United Business Media to the persons who have been paid for speaking. The form will be sent to the address specified on the W9.
1. The person listed as the primary speaker will be required to complete a tax form in order to be paid.
2. US citizens must complete a W9 and will be paid via US Corporate check.
3. Non-US citizens must complete a W8 form and may be paid via wire transfer.
4. The name and address on the tax form (W9/W8), which must match the beneficiary listed on the wire transfer, is where the payment will be sent.
3. Only one payment for both the honorarium and airfare will be made per presentation.
1. Additional Speakers will be fiscally and logistically responsible for their own travel and lodging arrangements, time spent traveling will not be reimbursed.
2. Black Hat will not split the payment of the honorarium or expenses amongst multiple speakers.
3. Speakers that do not reside in the United States will be made via bank wire transfer.
4. Speakers are responsible for providing accurate bank details, any transaction fees billed by the bank will be borne by the speaker.
1. Speakers will not seek reimbursement from Black Hat or UBM to cover banking fees.
2. Bank wire transactions will be reflected as UBM- United Business Media.
4. Speakers failing to provide travel receipts by the date listed in the deadline table will forfeit any claims for reimbursement.
5. Payment will be made net 45 from the receipt of the Black Hat required paperwork and presentation materials (W9/W8, receipts and payment/wire information). This is not negotiable.
6. Speakers failing to inform Black Hat of any changes to their address or wire information as provided to them by the date listed in the deadline table may result in a delay of up to 45 days in receiving payment from the date that Black Hat received a change of address.
1. A change of address must be accompanied by an updated tax form.